Infrastructure Services

The Personal Property Management Manual provides policies and procedures for managing personal property and fleet assets throughout their life cycle. Resources cover acquisition, receipt, storage, use, maintenance, inventory and disposition, with additional policies and procedures specific to the Sanford Underground Research Facility (SURF) in South Dakota and stores operations.

Personal property management system approval letters | 2100 Fleet management policies | 2200 Fleet management procedures | 3100 Property management policies | 4100 SURF management policies | 4200 SURF management procedures | 5100 Stores management policies | 5200 Stores management procedures

Personal property management system approval letters

• 2024
• 2019
• 2018

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2100 Fleet management policies

• Acquisition
  • 2101 – Vehicle Procurement
  • 2102 – Short-Term Vehicle Rentals
• Receipt
  • 2103 – Vehicle Receipt
  • 2104 – License Plates
• Utilization
  • 2105 – Vehicle Assignment
  • 2106 – Vehicle Accidents
  • 2107 – Operating Requirements
• Maintenance
  • 2108 – Vehicle Maintenance Operations
  • 2109 – Fleet Operations
• Disposal
  • 2110 – Vehicle Disposal

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2200 Fleet management procedures

• Acquisition
  • 2201 – Vehicle Procurement
• Receipt
  • 2202 – Vehicle Receipt
  • 2203 – License Plates
• Utilization
  • 2204 – Motor Pool Operations
  • 2205 – Vehicle Accidents
  • 2206 – Rules for Operators of Governmental Vehicles
• Maintenance
  • 2207 – Vehicle Maintenance Operations
• End of Life
  • 2208 – Vehicle EOL

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3100 Property management policies

• Programming
  • 3101 – System Overview
  • 3102 – Custodian Responsibilities
• Acquisition
  • 3104 – Personal Property Records Requirements
  • 3105 – Asset Classification
• Storage
  • 3106 – Property Storage
• Utilization
  • 3107– Property Utilization
  • 3108 – Inventories

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3200 Property management procedures

• Programming
  • 3201 – Custodian Responsibilities
  • 3202 – LPC Functions
• Acquisition
  • 3203 – Identification and Marking of Personal Property
  • 3204 – Alternative Methods of Personal Property Acquisition
  • 3205 – Subcontractor Held Property
  • 3206 – Receiving Inspection
• Storage
  • 3207 – Property Storage
  • 3208 – Inventories
• Utilization
  • 3209 – High Risk Personal Property
  • 3210 – Precious Metals Responsibilities
  • 3211 – Shipments in Support of Mission
  • 3212 – Lifecycle of Property Located at Foreign Institutions
  • 3213 – Property Pass
  • 3214 – Loss, Theft, Damage or Destruction of Property
• Loans
  • 3215 – Property Loans
• Disposition
  • 3216 – Disposition of Personal Property

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4100 SURF management policies

• 4101 – Property and Fleet Management Activities (SURF)

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4200 SURF management procedures

• 4201 – Tracking Offsite Personal Property with South Dakota Science and Technology Authority

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5100 Stores management policies

• 5101 – Stores Operations

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5200 Stores management procedures

• 5201 – Parts Ordering
• 5202 – Entering PO Receipts
• 5203 – Issuing Material from Stockroom Operations
• 5204 – Conducting Cycle Counts
• 5205 – Refrigerant Compliance Management

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